Our client is seeking a resourceful, professional and detail oriented Executive Personal Assistant. This role requires a strategic partnership that will go above and beyond the typical scope of an Executive & Personal Assistant. You will manage day-to-day personal tasks, including scheduling business and personal meetings, managing calendars, taking notes, handling correspondences, travel arrangements, organizing events, and errands among other duties as required.

This is a rare opportunity to join a dynamic organization who prides itself on caring about its employees and community while providing the best quality to its customers. The ideal candidate will possess strong social skills to interact with staff at all levels in a fast-paced environment while maintaining a strong level of confidentiality. In this role, integrity, professionalism, and exceptional communication skills are required.

Business Support:

• Serve as complementary counterpart to ensure continuous support and crossover between business and personal commitments
• Maintain sensitive and complex business and personal calendars, requiring coordination with both internal and external executives, customers, and employees
• Arrange dinners, travel and all accommodations and create comprehensive and detailed itineraries
• Oversee charities involvement
• Manage administrative tasks with a high level of detail and organization including, but not limited to taking notes in business meetings
• Develop and maintain a deep understanding of the organizational structure and business initiatives to allow for maximum support
• Manage inquiries from employees or external partners making a point to be approachable and service-oriented
• Ensure preparation for all meetings and events, and assist with preparation of presentation materials and/or written communication, as requested
• Attend company events, as required
• Demonstrate composure and flexibility, integrity, and confidentiality always
• Responsible for two-way flow of information between household and business
• Coordinate and assist with organizing and answering emails
• Assist on a variety of special company projects, meetings, and events as needed
• This position does require some evenings and weekend work
• Other duties as assigned

Personal Support:

• Assist with personal errands including overseeing personal residence and scheduling appointments as needed
• Screen mail, delivery, and correspondence, managing responses where appropriate
• Manage personal data and filing
• Coordinate pet care for one dog to and from boarding facility/vet, assist in training programs, and care & feeding, as requested
• Attend social events
• Identify opportunities for efficiency and effectiveness, proactively addressing issues as they arise
• Other tasks, as requested

JOB REQUIREMENTS

• 3+ years of experience as a Personal Assistant at an Executive Level is required
• Experience in a business setting or in a law firm or (applicable) post-secondary education will be preferred
• High level of organizational skills
• Ability to interact and present themselves in a professional manner
• Acute calendaring and meeting logistics handling skills
• Proficient with Microsoft Office, mainly Word and Excel, and social media
• Available and willing to travel; must have a valid passport
• Must have a valid driver’s license
• Strong attention to detail, customer service skills, ability to multitask and work efficiently with tight timelines